Job Description
The Procurement Coordinator will work closely with the
BSL Head Office Team and be responsible for supporting the day-to-day
operational procurement activities as per the needs of the organisation,
ensuring purchases are made in a timely, cost-effective and compliant manner. The role will manage day-to-day tasks without constant supervision within a clearly
governed process framework developing the core procurement knowledge,
supplier relationships, and process expertise needed for further career
development within the procurement function. This will include:
- Supporting the maintenance and
upkeep of the company’s supplier management review and reporting process, as
guided by the Procurement Lead. - Assisting in building and
maintaining positive working relationships with local Qatari and regional
subcontractors. - Ensuring adherence to the company’s governance,
processes, and procedures at all times.
- Support procurement activities for
operational requirements, including issuing RFQs/RFPs and raising POs under the
general guidance of the Procurement Lead. - Follow procurement processes and governance
in accordance with the procurement manual at all times. - Liaise with internal stakeholders to
clarify requirements and with suppliers to ensure timely, accurate delivery,
resolving day-to-day discrepancies directly and escalating where needed. - Assist in supplier evaluation, onboarding,
and maintenance of the approved supplier list/database, including conducting
due diligence checks on new suppliers prior to onboarding. - Support the Procurement Lead in the tender
process and in supplier evaluation, onboarding, and database maintenance. - Coordinate with finance on invoice or payment
queries linked to POs and escalate issues or non-compliance promptly - Effectively use BSL procurement system to
process transactions, while identifying and flagging opportunities for system
or process improvement. - Carry out other transactional procurement
duties as instructed, building the experience and judgment needed for greater
responsibility within procurement over time. - Work flexibly as part of the team, supporting
workload increases across the function as needed.
- RFQs/POs
are issued within agreed timeframes and free from material errors as measured
against agreed KPIs. - Consistent
adherence to the procurement manual and governance framework with no material
non-compliance findings in internal reviews or audits. - Procurement
documentation is complete, accurate and maintained in good order at all times. - Approved
supplier list and due diligence records are kept current, complete and
compliant with onboarding requirements. - Internal
queries and supplier related discrepancies are addressed or escalated within
agreed response times. - Positive,
sustained working relationships with local Qatari suppliers evidenced by
supplier feedback and continuity of the supply base. - Issues,
discrepancies or non-compliance are brought to the Procurement Lead’s attention
promptly and clearly with follow-through until resolved. - Meaningful suggestions for process or system
efficiencies are raised and where adopted, contribute to measurable gains.
Requirements
- A minimum of two years’ experience in a
procurement or purchasing role. - Knowledge of the
applicable Qatar laws and regulations. - Team player with
a collaborative approach to working with stakeholders across the functions. - Strong organizational
and motivational skills. - Ability to work
under pressure and meet deadlines in a fast-paced environment. - Competence in
the use of IT, spreadsheets, word processing and database management. - Must be able to
coordinate multiple priorities in a dynamic operating environment, working with
a high degree of autonomy. - Additional
Language skills applicable to the Middle East environment would be highly
desirable. - BSL’s Core
Competencies are: Collaboration, Trust, Customer Focus and Change Leadership. - The specific competencies for this role are
Influence and Persuasion, Critical Thinking, Global Mindset and Personal
Accountability.
university, a background in Business Administration, Supply Chain Management,
or a related field is an advantage.
We protect what matters.
We’re a skilled, collaborative, and increasingly diverse community of around 100,000 people in over 40 countries, creating some of the world’s most advanced, technology-led defence, aerospace, marine, land, and security solutions.
At our core is an overarching purpose – we play our part in protecting those who protect us, making the future more secure for everyone. Those who connect with our purpose feel pride in being part of something bigger; motivated by their ability to make a difference by creating bold, pioneering products and services that can change the world we live in.
To do this, we must always look to the future to find new ways and new ideas to advance – whilst putting our people front and centre. Championing better ways of doing things, striving for excellence in everything we do, being more efficient and sustainable.
We have a 40+ year heritage of working in data and security. Since 2000, we have expanded rapidly through the digital revolution, working in multiple industries and building our portfolio of cutting edge solutions. Our new company, Digital Intelligence, launched at the beginning of 2022 bringing together digital capabilities from across the BAE Systems Group.
To secure our ambitious future, we are committed to investing in our people, with the tools, support and inclusive environment for you to embrace a fulfilling career. Life at BAE Systems is always dynamic and challenging, with immense opportunity, and lifelong development available to all.
Whether you’re an experienced professional or just stepping out into the world of work, we’ve a wide range of career opportunities available. Whether it's engineering or technology, project management or manufacturing, you'll be helping our customers protect what really matters.
- Opportunities -
Working at BAE Systems brings immense opportunity. A long and fulfilling career, with first-class training and lifelong development available to all, with all the support to help make it happen.
The scale at which we operate generates endless opportunities to work across diverse roles, specialisms, cultures and countries. Achieving our growth ambitions needs everyone to own their role and find their unique place. This is a place to be curious, build your network, feel empowered and motivated by your team, sharing in our purpose to protect what matters and create a safer future.
As many of our team can demonstrate, it’s possible to have multiple careers throughout your time here. There’s always the opportunity to retrain or reskill, whether through a formal programme or exploring our on demand virtual learning platform where you can explore tailored resources aligned to each of our functions.
- Learning beyond your role -
We provide the opportunity to get involved in projects outside of your primary remit. We encourage you to seek a stretch project in which you’ll gain different experiences. With our huge portfolio of products and our multinational presence, there are opportunities to get involved in something different around every corner. Additionally, we encourage involvement in community projects, STEM initiatives and our employee resource groups, which all provide valuable learning and development experiences that you may not have access to in your day-to-day role.
- Learning and resources -
Lifelong learning is a reality at BAE Systems, and we’re proud to be a diverse, inclusive, and supportive employer, helping everyone build a career to be proud of, delivering our purpose of protecting those that protect us all.
Our resources are accessible at any time and from any device and consider inclusive learning styles by offering these through a variety of platforms such as videos, books, guides and structured virtual learning programmes through our digital learning plaform, Spark.