Executive Assistant

Executive Assistant

Job Location: Flinders Street office SA – We offer a range of working arrangements, such as flexibility and 9-day fortnight.

Who we are:

Join BAE Systems (BAES) and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

We have a rare and exciting opportunity for an Executive Assistant to provide exceptional support to senior business leaders in our Central Finance team. In this pivotal role, you’ll manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure the smooth day-to-day operation of a busy executive office.

This role places you at the heart of business operations, partnering closely with senior leaders in a fast-paced, collaborative environment. You’ll bring significant experience supporting executives, exceptional communication and stakeholder management skills, and the ability to anticipate needs, manage competing priorities, and deliver with professionalism, discretion, and attention to detail, helping drive business success and executive effectiveness.

Core Duties:

• Provide high-level executive support, including diary management and business operations support.
• Coordinate meetings, events and executive engagements, managing logistics, catering, travel and presentation materials.
• Prepare reports, presentations, correspondence and briefing materials to support business priorities and decision-making.
• Manage domestic and international travel, expenses, invoices and purchase requisitions in line with company policies.
• Build strong relationships and facilitate effective communication between senior leaders, teams and key stakeholders.
• Support business operations through planning, workflow approvals, reporting and administrative coordination.
• Coordinate VIP visits and stakeholder engagements, ensuring seamless delivery and a professional experience.
• Provide collaborative support across the Executive Assistant team, including leave coverage and ad hoc business support.

About You:

• Previous experience in a similar role supporting Executives.
• Demonstrated ability to handle confidential information with discretion, professionalism and sound judgement.
• Strong problem-solving skills, with the ability to anticipate needs and proactively manage issues.
• Experience managing expenses, invoices, purchase orders and reporting activities.
• A proactive approach to problem solving and continuous improvement.
• Strong communication skills and confidence engaging with a variety of stakeholders.
• A lean in approach and be team orientated.
• Ability to work both independently and collaboratively, providing support across teams as required.
• Intermediate proficiency in Microsoft Office, Sharepoint and Concur (Desirable).
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.