Administrator

We are seeking a proactive and detail-oriented Administrator to support our vibrant Wheatley Place community in Shirley, West Midlands. This role is central to delivering exceptional service and seamless support alongside our Registered Estate Manager. 

• Hourly Rate: £12.85 per hour 

• Hours: 15 hours per week, permanent contract, Monday to Friday. 

Key Responsibilities: 

• Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team. 

• Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records. 

• Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements. 

• Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail. 

• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations. 

• General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects. 

Essential Qualifications & Skills: 

• Proven experience in an administrative role, with a strong understanding of office management procedures. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software. 

• Strong organizational skills with the ability to manage multiple tasks and priorities. 

• Excellent written and verbal communication skills. 

• Attention to detail and accuracy in all tasks. 

• Ability to work independently and as part of a team. 

Desirable Attributes: 

• Previous experience in a care or residential setting. 

• Knowledge of invoicing and financial procedures. 

• Experience with rostering and scheduling systems. 

Comprehensive Benefits Package: 

• 20 days holiday plus bank holidays (pro rata for part-time). 

• Life insurance and company pension. 

• 24/7 Employee Assistance Program offering counselling, mental health support, and more. 

• Exclusive discounts on McCarthy Stone apartments for employees and immediate family. 

• Opportunities to stay in guest suites across UK developments. 

• Discounts on gift cards for top brands and restaurants. 

Please note that we do not offer sponsorship and only consider UK-based applications.